University Systems Clerk

Description:

University Systems serves a diverse client base including students, faculty and world-renowned researchers. We consist of three major units: Academic & Administrative Services, Infrastructure Services, and UVic Online, all working together to provide computing, communications and technology in support of the university's learning, teaching, research and administrative activities.

We support high profile research projects like Ocean Networks Canada and ATLAS and work as part of the BCNET consortium. We exist in a complex work environment where we must effectively navigate complex, cutting edge and ever-changing technology, and information security and privacy issues in order to be the best information systems organization in the Canadian university system.

Our normal business hours are 8:30 AM to 4:30 PM, while client-facing service entities may be open from 8:00 AM to 11:00 PM; system maintenance may be performed off-hours and major issues are responded to on a 24/7 basis.

With general supervision from the General Office Supervisor and Assistant to the CIO, the Systems Clerks share responsibility for functioning effectively as a member of the work team in the provision of reception services to the central office of this large and busy department, providing administrative and clerical services related to operating budgets and balance sheets, data entry, processing orders, daily cash reports and various chargebacks, attending meetings to record/transcribe minutes and assisting senior team members with the maintenance of departmental keys, travel arrangements, petty cash, preparing various university forms and other administrative responsibilities.

Job Requirements

Skills:

• Ability to adapt to a changing environment.
• Knowledge and ability to effectively navigate and troubleshoot standard office equipment (e.g. scanner, photocopier, multi line phone) and standard office software (e.g. Microsoft Office, etc).
• Confidence working with numbers and an ability to complete established accounting or human resources related calculations.
• Attention to detail and accuracy.
• Ability to plan, organize and prioritize in a way that meets established deadlines while providing a high level of customer service.
• Ability to multi-task and to work with constant interruptions.
• Good spoken and written communication skills.

Specialized Knowledge/Education:

• Financial reporting and processing software (e.g. FAST)
• SharePoint or similar
• Preference would be given to applicants who have business training or certification