Description:
Our Program Contracts department within the Program Management Office of the Capital Projects Group is seeking multiple Senior Contract Administrators to provide contract planning, management and administration services for large scale, high profile and complex capital projects undertaken by the Capital Projects Group. Reporting to the Manager or Sr. Manager (as applicable), the Senior Contract Administrator will be responsible for administration of complex contracts related to capital projects, including construction, design, engineering/architectural and other professional services, as well as P3 Project Agreements, in accordance with Metrolinx’s policies and departmental processes and procedures.
What will I be doing?
- Reviews, interprets and analyses contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Ensures required provisions are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.
- Interprets contract documents and reviews vendors’ submissions such as task/work plans, change requests, amendments, invoices, notices and other contractual correspondence to ensure compliance with contracts terms and conditions; works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues
- Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high profile issues/matters to the Manager or Assistant Manager
- Responsible for accurate administration of various contract records, such as work releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System (such as Oracle Unifier). Monitors status of assigned contracts, prepares and provides reports to management and project teams, as required
- Oversees payment process, verifies vendors’ invoices for compliance with contract payment terms, release of statutory holdbacks, and final payments, assesses back charges and other payment related matters
- Contributes expertise and advice to the design, planning, development and implementation of contract management systems (such as Oracle Unifier), standards and operational procedures, including recommendations to improve/adjust contract management processes and procedures
- Liaises and works collaboratively with other Metrolinx’s departments such as Procurement Services, Capital Finance, Legal Counsels, Commercial Support, as well as with various internal and external stakeholders, municipalities, provincial agencies (e.g. Infrastructure Ontario), and other transit authorities (CN, CP, TTC etc.)
- Participates in contract data analytics, contract KPI development and reporting, contract audits and other ad-hoc assignment