School Administrative Assistant

Description:

Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volumes of work with constant interruptions and changing priorities.

Experience

Experience in performing responsible clerical and secretarial work is preferred

Experience working in an educational setting is preferred

Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered

Competencies

Strong secretarial background with proficiency with computers various software programs

Ability to prioritize and work independently on projects as assigned

Enjoy working with people

Excellent organizational skills and the ability to multi-task

Excellent interpersonal skills and communication skills

A positive and professional demeanor

Courteous manners with the public, students and staff

Punctual, meticulous and reliable

A team player who enjoys an ever-changing busy work environment

An excellent work ethic

Duties and Responsibilities

Reception/Office

Answer the telephone in a professional, friendly, and efficient manner

Greet and present a business-like and welcoming atmosphere to staff, students and visitors

Provide correct information in response to queries, within FOIP regulations

Distribute incoming and outgoing correspondence including mail, fax and e-mail

General office duties

Recordkeeping

Register students, obtain and maintain cumulative records

Maintain accurate and up-to date student data including attendance records, report cards

Maintain informative school documents and forms

Complete necessary forms (e.g. student accident reports)

Tracking volunteers and hours

Supervision

Maintain a safe environment for students who are waiting in the office area or sick room

Other

Provide support for various school needs as identified and assigned by School Administration

Be familiar with and adhere to District Administrative Procedures that relate to the position