School Administrative Assistant

Description:

Duties and Responsibilities

Reception/Office

Answer the telephone in a professional, friendly, and efficient manner

Greet and present a business-like and welcoming atmosphere to staff, students and visitors

Provide correct information in response to queries, within FOIP regulations

Distribute incoming and outgoing correspondence including mail, fax and e-mail

Maintain office supplies and inventory control

Facilitate and maintenance or school repairs needs

General office duties

Financial

Handle all aspects of in-school collection and distribution of money

Collecting and refunding of school fees, inputting into Powerschool

Responding to parent questions about school fees

Record keeping and cheque writing for all SGF and Site budgets

Making deposits

Maintaining all necessary records of budget allocations

Purchasing, PO's, purchasing cards and cash receipting

Responding to inquiries regarding the school budget (teacher, school administration, central office, audit etc.)

Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff

Recordkeeping

Register students, obtain and maintain cumulative records

Maintain accurate and up-to date student data including attendance records, report cards

Maintain informative school documents and forms

Complete necessary forms (e.g. student accident reports)

Tracking volunteers and hours

Communication

Orientating substitute and casual staff to the school and classrooms

Provide required data to Central Office and Alberta Education in a timely manner

Provide support for written communication, letters, bulletins and newsletters etc.

Updating school webpage and social media as necessary