Receptionist/administrative Assistant

 

Description:

This role is responsible for a variety of duties that includes creating a welcoming and inclusive front office experience, coordinating and facilitating events, and supporting accounting processes. This position assists the Department Secretary with general administrative tasks and provides back-up coverage for the Department Secretary and Graduate Secretary in their absences.

Job Requirements

Experience:
A minimum of one (1) year of relevant experience in a similar position, preferably in a post-secondary environment or a comparably large and complex environment and/or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities:

  • Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
  • Ability to prioritize and manage time and tasks with attention to detail.
  • Ability to problem solve by using judgement, independent thinking and/or analysis.
  • Ability to interpret policies and procedures and experience with standard office equipment.
  • Ability to adapt to changing technologies and procedures.
  • Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
  • Experience composing various business communications such as emails, memos, and reports.
  • Experience in maintaining confidential and sensitive information.
  • Experience with event planning and coordination considered an asset.
  • Experience with University systems: BANNER, FMIS, and FAST and social media platforms (e.g. Twitter, Linked In) considered assets.
  • Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, MS Teams).
  • Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
  • Ability to manage multiple tasks and priorities within an environment with frequent interruptions.

Specialized Knowledge/Education:
Secondary school diploma or equivalent.

Knowledge of office and business administration, fundamentals of accounting principles and relevant best practices, obtained through experience, post-secondary training, or coursework towards a post
secondary certificate or diploma considered an asset.

Organization University of Victoria
Industry Secretary / Front Office Jobs
Occupational Category Receptionist
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Entry Level
Experience 1 Year
Posted at 2024-07-23 5:58 am
Expires on 2024-12-25