Receptionist And Office Administrator

Description:

We are currently looking for a qualified Receptionist and Office Administrator to join the Lundbeck Canada People and Communications team. This position is temporary full-time located at our Ville Saint-Laurent head-office. The incumbent will report to the Vice-president, People and Communications. Lundbeck Canada offers comprehensive benefits to its employees, including health and dental benefits and contribution to a pension plan as of day 1

Your Position

Working from the head office in Ville Saint-Laurent, the Receptionist and Office Administrator is responsible for office management tasks, the reception activities and Administration tasks to support the People and communications department. The Receptionist and Office Administrator reports to the Vice-president, People and communications.

Office management and budget (40%)

• While being responsible for several tasks in office management, work in close collaboration with the coordinator, People & Administration and the Vice-president, People and communications on several files pertaining to office management.
• Office vendors and equipment maintenance: ensure office equipment is working, follow up on maintenance/pick up schedules, place service calls and supervise vendors’ visits, request and compare quotes, making recommendations on best vendors to the person responsible for office management.
• Participate in contract renewal when needed.
• Manage the facilities’ budget, opening PO’s, reviewing and processing invoices, tracking costs on a regular basis.
• Work in collaboration with the coordinator, People and administration that is accountable for workplace health and safety, as the person responsible to ensure related schedules and processes are respected/followed/audited and completed (including but not limited to first aid and evacuation, incidents and accident management); communicate proactively with different stakeholders (facility manager, emergency team, the departments, etc.).