Description:
In this role, you will be based in our Burnaby office and have the opportunity to work within the Engineering Consulting industry! This role will be part-time Monday to Friday. Additional hours may be requested depending on workload but would be agreed to in advance
What a day at EXP has in store for you
- Open the office; reception area
- Maintain office and its entirety for cleanliness throughout your day; which includes but not limited to; kitchens, reception, boardrooms, lab and patio
- Answer/direct telephone calls in a professional and friendly manner
- Greet all office visitors and guests, and maintain cleanliness of front entrance
- Maintain Health & Safety protocols and procedures for office staff/guests
- Review, stock and provide a summary of supplies required to maintain kitchen(s) , and printer supplies
- Manage incoming/outgoing regular mail & courier shipments and receipts
- Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
- Ensuring boardroom technology is always operational & liaison with IT for any inconsistencies/issues.
- Perform other administrative duties such as data entry, copying, emailing internal documents, filing, archiving, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
- Assist the Office Operations team with HR support (Onboarding/Offboarding). This includes working with the Hiring Manager, Human Resources, Office Manager & IT
- Assist the Operations Lead with Administrative tasks for corporate and social committee events
- Invoice coding
- Other duties as assigned
What your experience looks like
- Cheerful personality
- Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
- Excellent written and verbal communication skills
- Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Prompt, detail-oriented and organized multitasker that can meet deadlines
- Ability to maintain a filing system and accurate records
- Maintains a high level of confidentiality
- Must be able to meet deadlines, multi-task, prioritize, organize, and perform multiple work assignments simultaneously and able to work under pressure
- Professional, personable, self-motivated and ready to take initiative
- Ability to work consistently & independently in a team setting