Description:
We are currently seeking a Receptionist for our office located in Sault Ste. Marie.
As a Receptionist, you will be an integral member of the Office Administration team, responsible for, but not limited to, reception duties and administrative support as needed. The successful candidate will be a goal-oriented, organized, enthusiastic individual who understands and appreciates how safe, affordable housing contributes to the quality of life and serves as a stable foundation.
Compensation:
In return for your ongoing excellent performance, strong work ethic, and commitment to our vision, mission, values, strategic plan, and the people we serve, Ontario Aboriginal Housing Services offers a comprehensive compensation package. This comprehensive compensation package includes:
- Challenging and fulfilling work; an inclusive and supportive team; and a work environment steeped in and guided by Indigenous culture;
- Comprehensive medical & dental benefits + company vehicles available for fieldwork;
- $1000 Health Spending Account + $1000 Wellness Spending Account per employee
- Additional paid holidays (in addition to statutory holidays) include Louis Riel Day, National Indigenous Peoples Day, Remembrance Day, Easter Monday and Family Day;
- Opportunity for cultural, educational, and other approved leaves;
- Supported training opportunities for personal and professional development while reciprocally enhancing organizational capacity;
- A competitive salary in the pay band B4- $37,700-$44,160.
Duties and responsibilities will include, but not be limited to the following:
- Support OAHS’s mission and vision and make significant contributions to the achievement of the corporate strategic plan;
- Answer phones and provide direction to callers seeking assistant in regard to our many programs.
- Assist with providing information on various programs offered by OAHS.
- Utilizing various communication mediums to communicate with staff located in OAHS offices and with tenants as well ;
- Responding and aiding in-person inquiries from clients, business partners, and other parties;
- Provide information to caller and in-person clients.
- Referring all inquiries to the appropriate individuals, divisions, or departments across the organization;
- Completing meeting, travel and other event logistics as required;
- Accepting and recording telephone, e-mail, or written messages for staff;
- Utilizing Microsoft Office products to produce correspondence, spreadsheets and presentations;
- Maintaining client data;
- Maintaining staff information log sheet.
- Opening, logging, scanning and distributing incoming mail;
- Bank deposits electronically for Finance, Title and Collections;
- Enter rents that come via mail into client card and deposit electronically or in person to bank.
- Generate client rent receipts at clients request.
- Preparing routine responses through hard copy or email processes;
- Presenting a positive and professional image of the organization to all callers, tenant, visitors, suppliers, through inquiries and other interactions;
- Responsible for ongoing data entry into OAHS Business Management System (BMS) (eg. update tenant applications, changes to tenant information); This is presently Central Applicant Registry but hoping to assist in this area.
- Assist with new applications. Presently HSR are too busy to take applications over the phone would like to assist in this duty.
- Assist with other department overflow of duties as required;
- Order all office supplies for the offices.
- Open, sort and scan all incoming mail to appropriate departments.
- Receive and send out packages and documents via delivery services.
- Other duties as required.