Description:
We welcome driven and skilled individuals from all backgrounds, as we recognize that having diverse perspectives, makes us stronger. We support our employees and want to see them succeed. We believe growing from within is the best solution to build healthy teams.
We are currently accepting applications for a Receptionist to join our HR and Admin team in Campbell River. This is an office-based role that is the first point of contact for incoming calls and visitors to our head office. If you thrive in a fast-paced environment, we encourage you to apply!
WHAT YOU WILL BE DOING:
- Support our Office Administrator to attend to all guests, visitors and tenants entering the office;
- Responding to and forwarding all incoming calls to the main reception line;
- Assist with Coordinating, receiving, and distributing incoming and outgoing mail and courier deliveries;
- Assist with shipments of office equipment for new hires;
- Reception and re-directing calls as necessary;
- Focusing on customer service, courteously receive and screen all in-bound calls, emails, and visitors;
- Administrative support to the Executive Assistant;
- Secretarial support to the Executive Leadership Group;
- Prepare travel, hotel bookings, and meeting arrangements, where necessary;
- Collating and organizing meeting materials;
- File paper and digital records;
- Typing and formatting correspondence as needed;
- Meeting set-up, which may include meal/catering arrangements and errands;
- Staff kitchen maintenance – including ensuring kitchen is kept stocked, tidy and appliances are serviced when needed;
- Communicating with Office Manager when supplies are needed for office/kitchen/washrooms etc. and ordering the supplies
- Occasionally may be asked to do airport drop-offs & pick-ups, or to drive employees to pick up fleet vehicles at warehouse or car dealerships;
- Assist with party and event planning;
- Variety of other administration / receptionist duties as required.
WHAT YOU NEED TO BRING:
- Minimum 2 years working in an administrative role and office environment;
- Proven ability to handle highly confidential information with discretion and tact;
- Excellent time management skills with the proven ability to follow through and meet deadlines;
- Ability to establish and maintain effective working relationships with staff at all levels of the organization;
- Knowledge of MS Office (Outlook, Word, Excel);
- Excellent time management skills and proven ability to meet deadlines;
- Initiative, teamwork and communication skills;
- Friendly and positive personality;
- Demonstrated ability to handle competing priorities;
- Excellent verbal and written communications skills;
- Strong office skills, comfort with new software and experience with answering the phone;
- Ability to work independently and in a dynamic team environment;
- Demonstrated experience with handling confidential information;
- Driver’s license;
- Ability to lift up to 50lbs and climb step ladders.