Description:
As Property Administrative Assistant, you will provide critical administrative support to the property management region responsible for operating and maintaining a group of retail and mixed-use properties. In this role, you will report to the Senior Property Manager, and you will very much be an integral part of this team and support the delivery of “best in class” property operations to enhance our assets and tenants’ relationships.
WHAT YOU WILL DO:
- Provide administrative support to the property management team, including purchase and work order processing, preparation of various reports and correspondence, general research and more.
- Take the lead in the purchase order process.
- Generate various reports as required with preliminary basic analysis of data.
- Perform reception duties while creating a friendly and comfortable atmosphere for all employees, tenants and visitors.
- Act as the first point of contact for tenant’s and supplier inquiries.
- Maintain satisfaction and positive relations with tenants and other external contacts.
- Collect insurance updates and input sales for all applicable tenants.
- Assist in office management, office supply orders, and team events organization.
- Take on other duties, as assigned.
WHAT YOU BRING:
- Some administrative experience, preferably in real estate.
- You are service oriented and care about providing exceptional customer service, with the ability to problem solve and offer solutions.
- Excellent communication and interpersonal skills to effectively collaborate with tenants, suppliers, internal teams, and others.
- Strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
- A team-player; willing to step in and lend a hand as needed and you identify the opportunities to do so.
- You have solid computer skills coupled with sound knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook).
WHAT WE OFFER:
We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:
- Flexible Hours
- Remote workdays
- Company-matched savings plans
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season
- Parental leave benefits