Description:
Health Commons is seeking a Project Coordinator Student with outstanding communication skills to support the team as they tackle a number of exciting projects. The role will foster solid ongoing relationships with project partners, develop and compile documentation and presentations, coordinate meeting logistics with partners, and support day-to-day project activities. We are seeking a stellar team player who loves being the “go-to person” for getting things done, values relationships and is solution-oriented with a strong bias for action in a startup-like environment.
Key Responsibilities
Office administration
- Managing senior team calendars, including coordinating and scheduling internal and external appointments, utilizing professional judgment in establishing priorities and consulting with leadership as appropriate
- Scheduling phone/in-person/videoconference meetings, booking space, equipment and catering, preparing and tracking agendas and recording minutes, coordinating material for distribution with a high degree of accuracy and promptness
Project Coordination
- Supports project teams in development of knowledge products in all phases of the project lifecycle including initial scoping, research, product design and development, dissemination, testing and evaluation, applying sound judgment to prioritize and consult with project leads as needed
- Supports project teams with project administration including meeting logistics, scheduling and travel, preparing agendas, tracking action items, coordinating material for distribution and recording minutes with accuracy and speed
- Participates in project meetings to document insights and actions, and coordinate project communications and information sharing
- Maintains internal tools to track partner activities and roles
Communications
- Develops and executes communications strategies with key partners, funders and other stakeholders
- Develops stellar quality written communications material for internal and external audiences
- Proofreading correspondence on behalf of the team including reports, letters, responses, documentation, etc. to support high quality product development