Description:
Cycle Kingston operates two social enterprises which provide access and encouragement for cycling, while generating financial support for Cycle Kingston’s educational programs. Gear Up Recycled Bikes hires summer students who repair donated bicycles and sell them at affordable prices to members of the community. Bicycle Valet Kingston provides free, secure bicycle parking for patrons at events and festivals. The Program Manager will focus on the work of Cycle Kingston and Bicycle Valet Kingston primarily, while providing some support to Gear Up.
Tasks and Responsibilities
Planning and Scheduling
- Develop an annual plan for CK, GU and BVK, including budget, staffing requirements, and objectives, in consultation with the Board of Directors and steering committees.
- Contact schools to book cycling education sessions.
- Contact event organizers to promote and book Bicycle Valet Kingston services.
- Schedule dates for cycling skills courses, camps, and other CK events.
- Help plan and coordinate annual Cycling Week events and activities.
- Assist with planning annual fundraiser(s).
- Recruit and manage CK volunteers.
Staff Supervision
- Coordinate the intake, interview, and hiring process for new staff.
- Supervise all staff, including scheduling, reporting, training and support.
- Collect and approve timesheets and forward to Treasurer for completion of payroll.
Administration
- Manage the organizations’ email accounts, respond to inquiries, redirect messages to other staff/ Board members as necessary; pick up the mail at the Post Office.
- Track all revenues and expenses (for courses and social enterprises).
- Process donations. Make deposits and issue payments as directed by the Treasurer.
- Keep all data on programs and services up to date and backed up regularly.
- Prepare correspondence as directed.
Marketing and Awareness
- Implement key parts of new marketing strategy
- Create relevant online content (i.e., social media posts) to increase awareness of organization; assess social media activity and presence using available data.
- Create promotional materials for Cycling Week, fundraisers, courses, school outreach, summer camps, and social enterprises.
- Maintain websites for Cycle Kingston and CK’s social enterprises to ensure material is current and correct.
- Design and create an Annual Report for the organization.
Event Involvement
- As required, support the organization’s events through direct staffing, e.g., working shifts at Bicycle Valet Parking events or assist with cycling education courses.