Description:
Summary of Key Responsibilities (job functions include but are not limited to):
- Coordinate and participate in the delivery of all examinations, assessments and educational events
- Schedule, organize and book all facilities bookings and contracts
- Prepare and organize all event materials, communication and resources
- Liaise with external examination agencies including The Medical Council of Canada, Touchstone, to determine exam requirements, candidate eligibility and exam result process
- Maintain tracking, security and confidentiality of all examination and assessment materials
- Contact temporary staff, ensuring adequate administrative support for events and training of temporary staff
- Contact presenters/examiners/assessors ensuring adequate availability and expertise for events, arrange completion of all required paperwork and process
- Liaise with the Chief Examiner regarding training of examiners/assessors
- Liaise with Medical Skills Centre staff to determine need, and ensure sufficient and appropriate standardized patients are recruited and trained for exams
- Ensure invoices are completed and payments are made in a timely manner
- Liaise with the AIMG Medical Director, Program Directors and the Postgraduate Offices at the University of Alberta and University of Calgary for:
- Clinical placements
- Evaluations
- Orientation
- Curricular requirements
- Work with the AIMG Program Operations Manager and other AIMG Program staff to ensure accurate and timely submission of results, data and other information to all relevant external agencies
- Prepare data reports for the Operations Manager as required
Qualifications / Requirements:
- Bachelors degree in related field is required
- Previous work experience in medical education or equivalent university environment is required
- Experience coordinating high-stakes examinations and medical education events is required
- Excellent knowledge of educational institutions and Canadian postgraduate medical educational processes is required
- High proficiency with Microsoft Office applications (Word, Excel, Power Point) is required and proficiency in other technology platforms (D2L, Qualtrics, etc) is an asset
- Knowledge of and compliance with relevant University and Government privacy and confidentiality policies (FOIPP) is essential
- Awareness of issues facing International Medical Graduates is an asset
- Comfort in dealing with broad and diverse multicultural situations is preferred
- Excellent language, communication and presentation skills
- Excellent organizational skills with strong attention to detail
- Ability to work independently and set priorities in a complex, fast-paced and dynamic environment
- Flexibility to manage tight deadlines and changing circumstances