Description:
** The role of Patner Administrative Assistant is deemed to be an essential service and is required to be performed in office.
What you will do:
- Provide administrative support to partners, senior managers, managers and client service teams in the tax practice.
- Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Manage the partners' calendars, emails, contact database, travel arrangements, expenses, meetings, events, proposals, risk management, billing and communications.
- Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
- Assist in the proposal process as required, working with the proposal team and proposal coordinator.
- Assist in the preparation and submission of time and expense reports for the partner(s) supported.
- Other Administrative tasks as the business requires.
- Manage the risk management, billing, and onboarding processes.
- Develop and maintain a strong relations with the partners and provide timely and proactive support.
- Assist with onboarding activities for new full time and contract staff.
- Provide backup suppor for other partners and peers where required.
What you bring to this role:
- Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat and Visio.
- Proficiency to quickly learn proprietary software.
- Excellent communication skills.
- Strong organizational skills and ability to manage competing deadlines.
- Good judgment and analytical skills with a focus on attention to detail.
- Capable of working independently with a team mindset and take ownership of tasks.
- Ability to quickly and smoothly adapt to changing client demands.
- Minimum 5 years administration experience.
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set.