Operations Administrative Assistant

Description:

The JR Shaw School of Business is currently recruiting for a full-time permanent administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:

Key Responsibilities:

• Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.

• Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.

• Gathers and reports student numbers to ensure targets are met through admissions.

• Assists with the development and implementation of marketing, recruitment, and retention strategies.

• Assists with Human Resources recruitment, employment, performance, and orientation of personnel.

• Assists with the preparation of operating and capital resources for the department.

• Monitors department incomes and expenditure budgets.

• Supports new staff members (orientation, key requisitions, office space, etc.).

• Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.

• Researches and prepares various forms of information.

• Prepares reports and organizes and tracks information.

• Supports all portfolio programs, staff, and students.

• Supports facility operations related to program delivery.

Skills & Abilities:

• Excellent interpersonal and communication skills.

• Strong organizational and time management skills.

• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams).

• Awareness of policies, guidelines, and procedures that impact departments.

• Awareness of budget-related processes.

• Awareness of student administration and finance systems.

Qualifications:

• Completion of grade twelve.

• Related post-secondary certificate or diploma.

• Minimum of three years related experience.

• Equivalencies may be considered.