Description:
As an Office Services Clerk your responsibilities will include:
Meeting rooms
- Setting and rearranging furniture
- Assist with ordering and monitoring catering (food) requirements
- Assist with coordinating meeting room bookings through outlook
- May require coming in early and setup or stay late (flexibility required)
- Ensure meeting rooms are kept clean and organized throughout the day
Shared Facility areas
- Ensure staff lounge, kitchen (dishwashers) and serveries and copy areas are clean and organized throughout the day
- Stocking of all supplies and ordering of supplies
Ordering/managing supplies
- Assisting with ordering access cards and tracking of such
- Ordering of office and servery supplies, including business cards
- Coding of invoices and follow-up of receipt and delivery of product(s)
Other duties as assigned
- Help manage couriers and mail distribution between floors – during absences or during busy times
- Provide reception backup for breaks and absences
- Help set up and take down of meeting rooms; furniture and equipment for special functions/socials as needed
- Deliver faxes/packages received in the client centre area to internal staff
- Assisting with the entry, ordering of offsite storage boxes
- Ad hoc tasks