Office Manager

Description:

The successful candidate will be required to provide a performance bond in the amount of $2000.00. The successful candidate may request that the bond be released following the successful completion of the first term of the contract.

General Office Administration

•        Perform all office administrative tasks pertinent to the day to day operations of the BC Rodeo Association (memberships, financials (using quick books )keeping the membership up to date via social media and maintaining website, etc.)

•        Refer to Section 11.03 of the BCRA by-laws for a general description of the requirements for office administration.

•        Preparing rodeo box and arranging for it to go to and from rodeos.

•        Board of Directors Meetings:

1. Set Monthly Meetings and any additional request meetings

2. Provide Meeting Package one week prior to meeting (minutes, balance sheet, profit & loss, agenda)

3. Attend Conference Calls and or meetings

4. Take minutes and provide meeting minutes to board within 2 days of meeting

• Rodeo Committees

1. Liaise and coordinate with rodeo committees on an ongoing basis pre and post event

2. Facilitate the approvals for all rodeos sanctioned by the BCRA

• Sponsorship & Grants

•        1. Liaise with all current sponsors to maintain or increase sponsorship for the new season

•        2. Contact previous (1 year preceding) sponsors to promote the BCRA and propose options for sponsorship

•        3. Provincial, Community and Federal Grants

Proposal Evaluation:

•        Proposal Price

•        Experience (administration, accounting, communication, marketing, grant applications, rodeo knowledge and experience)

•        BCRA Membership

•        Proposed Office Location (geography)

• •        Candidate(s) suitability