Office Adminstrator

Description:

As an Office Coordinator at BDC Square Toronto and host of our client space, you will play a crucial role in ensuring smooth operations and enhancing the overall office experience for employees and guests. You will be working on-site, Monday to Friday, in a space that hosts 200+ employees. You'll be examining, developing, creating, and improving our operation processes from ideation to completion.

Key Responsibilities

• Greet visitors and employees in a friendly, professional manner and act as the main point of contact

• Handle incoming calls and emails with efficiency

• Manage office supplies and equipment inventory for current/new employees (includes assigning lockers, ordering paper, etc.)

• Issue elevator access QR codes and office access passes (both temporary and permanent)

• Manage incoming and outgoing post, couriers, and deliveries / maintain order in the mail room & copy rooms

• Ensure all office spaces are well-maintained, including kitchens and meeting rooms

• Calendar management for meeting room requests / events (in coordination with the events & marketing teams)

• Maintain relationships with key internal and external stakeholders (IT, CIBC Square management, etc.)

• Be the point of contact for cleaning, catering, office management, building maintenance and security requests

• Act as a Health and Safety representative for the Toronto office

What you’ll bring

• Exceptional customer-service, communication, and organizational skills

• A keen interest in the Canadian entrepreneurship ecosystem

• Experience creating, collaborating, and implementing solutions

• The ability to thrive in uncertainty, resolve ambiguity and think quickly

• Excellent written and verbal communication skills

• Strong attention to detail and an ability to solve problems innovatively

Qualifications

• Diploma or certificate in Business Administration is preferred, but not mandatory

• Experience in the hospitality industry/office management is a bonus

• Microsoft Office (Word, Outlook, Teams, Excel, Power Point, One Note)