Office Administrator

Description:

Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries , extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well positioned to continue leading the advancement of eye health in the future.

Responsibilities:
Beginning of each week, download via their websites and submit weekly invoices to accounting for processing and receive each invoice in SAP: Purolator (4), Canada Post (at most 2), FedEx (2 – 1 for Office & 1 for Vision Care/Surgical/OTC/ColdFx TwinPro Graphics shipments.

Bi-weekly Vaughan office day:
Sort through mail.

Scan & email London Drugs claims to the credit department.

Courier all cheques to the B+L Lockbox processing and email tracking # to email.

Place any mail/packages received for Directors in their office.

Any mail/packages received for employee(s), place in the mailroom cabinet (located in the back left corner) and email the employee(s).

Courier QA product complaints and ask for commercial invoices from Sales Coordinator, where applicable to the USA.

Courier any shipment requests to the QA, Vision Care, Surgical & Pharma REPs, and any packages received in the mail for them.

Scan, email to accounting & receive in SAP, invoices received in the mail (Allstream (3), Bell Canada, etc.).

Sort through the mail for Joy of Sight registrations and courier to TwinPro Graphics at the end of the month.

Ad Hoc Requests:
Process requisition requests (POs) & receive on invoices when submitted into SAP for CDW Canada for equipment, software, etc. for IT.

Miscellaneous requisition requests for Logistics Director over and above the blanket POs created for the year.

Place orders for the warehouse for skids of photocopier paper & items from Staples upon request, usually monthly.