Office Admin & Bookkeeper

Description:

customer service skills to make a difference in an organization that shares your passion?

Ferguson Tree Nursery has a 3-5 days/week, Permanent position available for a Bookkeeper & Office Admin role.

This position reports to the Director of Finance & Human Resources and brings organizational effectiveness and

bookkeeping savvy while also being a positive, welcoming and helpful support to the Office and Nursery Staff.

The ideal candidate is someone who takes pride in providing excellent customer service, can work in a team or

alone, is self-motivated, and possesses a good balance between logical/analytical thinking and flexibility. In

addition, the Bookkeeper/Office Admin must be able to organize work to manage competing priorities, have

excellent communication skills to work with a variety of Nursery staff and customers and have an excellent grasp

of business technology, software and applications including Word, Excel, PowerPoint, Outlook, Adobe Acrobat

and bookkeeping applications.

Duties:
1. Administration & Bookkeeping

a. Payroll: entering and/or verifying timesheet data, preparing file for direct deposit,

emailing/printing paystubs; running reports

b. Payables: Enter payables in accounting system, get approvals and ensure coding is correct

c. Reconciliations: reconcile credit card and bank account statements

d. Reporting: create management reports to support performance analysis, reporting to the Board,

budgeting processes, etc.

e. General office administration including filing, back-up phone and office reception,

f. Administrative support to the Directors, Board and management staff including managing

inbound and outbound mail, filing, photocopying, and creating documents

g. Provide support to special projects such as increasing digital financial systems

h. Following up on Accounts Receivables as directed

i. Assisting with purchasing including researching suppliers, getting quotes, tracking orders

2. Support Sales & Business Development
a. Work with Sales & Marketing Coordinator to complete order processing, invoicing, payments

processing and returns, and scheduling pick-ups and deliveries in a timely manner and ensuring
no customer needs fall through the cracks

b. Prepare marketing materials, provide reports from the financial system, and assist with data entry
for inventory