Manager Of Finance

Description:

• Chartered Professional Accountant (CPA) or Secondary School diploma minimum with extensive experience in office administration

• Post-secondary education in applied business program preferred

• Applied knowledge of Ontario Health, MOHLTC, Health Data Branch

• Applied knowledge of reporting systems, payroll preparation and administration, budget preparation, project management accounting, information technology, insurance and risk management, and overseeing property

• Highly developed interpersonal skills

• Professionalism in performance of duties

• Member of good standing of Regulated Professional Body

• Valid Drivers License

Duties:
Responsible for:

• Adherence to all policies and procedures for Canadian Mental Health Association Kenora Branch
• Assurance of confidentiality of all personnel, client and organizational records and information
• Privacy Officer responsibilities under the Protection of Health Information Act and federalprivacy legislation
• Manages the Financial operations of the Agency
• Develop and coordinate mechanisms that are consistent with best practices in the field byevaluating, monitoring, reporting and participating in projects and reports.
• Assisting with the preparation of new and existing funding applications.
• Maintain Agency’s stability and reputation by ensuring high standards of professional conductand quality of care, adhering to legislative requirements, policies and procedures, funding bodycriteria, and professional and Branch standards.
• Supervise of scheduling staff work hours to assure appropriate coverage; assigning and monitoring work; gathering resources; implementing productivity standards.
• Improve the quality of care of individuals served by participating in various internal and externalcommittees, advising and guiding the committee on branch operations, developing andpresenting reports, and making recommendations to support committees in their role.
• Able to work independently and capable of fulfilling duties with minimal supervision
• Ensures that the Agency’s staffing resources, and employee management practices arealigned with the Agency’s strategic directions, Mission, Vision, and Values.
• Compliance with legislation with respect to financial accountability, responsible for thestewardship of the Branch’s funds and assets, health and safety, and employment standards.
• Prepare and coordinate activities of auditors
• Liaison with other agencies and partners regarding financial issues.
• Collaborates with funding sources, planning bodies, service providers, consumers, and families.
• Identify and record risks in agencies Risk Management Plan
• Manage daily office procedures and administration functions
• Recommend and direct investments for extended health benefits, insurance, and financialoperations.
• Establishing appropriate financial management and forecasting systems, procedures, and keypractices to ensure financial management accountability in accordance with standards ofaccounting for not-for-profits.
• Prepare Financial/Statistical Reports for Board of Directors, and funding bodies.
• Attend Board meetings as required, advise and guide the Board on Branch financialoperations, to support the Board in its decision making.
• Accomplish staff results by communicating job expectations, establishing annual goals,objectives, and mechanisms for performance management, including performance appraisals,and feedback procedures.
• Provide supervision to ensure all telephone and computer systems, fixed and mobile, voice mailsystems and internet feed is adequate and well maintained.
• Ensuring that there are adequate processes and systems in place to collect financial, statistical,and clinical data to the extent needed so the branch is able to make well informed decisionsand to meet the reporting requirements as required by funders, legislation and to meetprofessional standards.
• Collect and Reconcile revenue income for Kenora Supportive Housing Program and Safe BedProgram
• Supervise the coordination of travel requirements and reconciliation for staff membersattending workshop, conferences, training
• Maintain inventory of capital assets
• Ensure adequate equipment is on hand to meet the daily operational needs of the facilities,staff, and programs
• Assist in the development, implementation, and maintenance of computer systems for financialrecord keeping
• Participate on specific Committees or task or work groups as assigned by the Chief ExecutiveOfficer
• Consulting with Team Leads regarding standard labour practices.
• Support an environment which avoids, prevents, and corrects all activities or actions whichmay result in an adverse outcome in the delivery of mental health services by ensuringadherences to Workplace Health and Safety Regulations and Policies, Infection ControlGuidelines, WHIMIS and Safe Work Procedures; including but not limited to Fire, Disaster andEvacuation Plans
• Ensuring organizational effectiveness by providing leadership and best practices, efficiency ofHR, IT and Financial functions
• Commitment to organizations professional development
• Management of agency budget in coordination with Chief Executive Officer
• Responsible for self-care
• Other Duties as directed