Description:
MAJOR RESPONSIBILITIES & ACCOUNTABILITIES:
Budgeting & Performance (10%)
- Participates in the development and coordination of the annual operating and capital budgets for the Corporation.
- Monitors the annual operating and capital budgets for the Corporation, including the preparation of capital budget update reports to Council as requested.
Internal Controls (10%)
- Participates in the development, implementation and review of accounting and financial procedures and policies for the department to ensure operations are in accordance with approved policies and procedures.
- Oversees and ensures compliance with the Corporation’s established Accounting Policies and Procedures and the various Sales Tax guidelines.
- Ensures the maintenance of required financial records.
Reporting (30%)
- Prepares and/or oversees the preparation of annual, quarterly, or monthly statistical and financial reports for various Ministries, in accordance with Ministry Guidelines.
- Prepares the billing and reconciliation of costs for joint services under the City of St. Thomas-County of Elgin Consolidated Service Plan Agreement.
- Co-ordinates the submission of grant applications to senior levels of government including, the review of eligibility requirements, formulation of projects for approval by Council, preparation of applications and filing of required performance reports.
- Completes year end working papers and drafts the Financial Report in preparation for the annual audit and prepares reports, including the Financial Information Return, on a timely basis in accordance with sound accounting practices including those required for the City’s Economic Development Corporation, Library Board and Secondary Water Board.
- Liaises and cooperates with the City Auditors with respect to the year-end audit and in the execution of their independent audit(s).
- Prepares financial statements, subsidy claims and returns on a timely basis, in the prescribed manner.
- Manages the City Purchase Card process, including the issuance and withdrawal of purchase cards, establishment of card limits, and monitoring the card usage, as prescribed by the approved Council Policy.
- Attends City Council meetings to submit authored reports, provide advice at budget deliberations and other times when directed by City Treasurer.