Description:
The Manager, Capital Equipment provides leadership and direction in the planning, procurement and asset management of capital equipment for Children’s and Women’s. The Manager liaises and facilitates discussions with Operations Leadership, and other internal partners and interested parties on capital equipment requirements to align strategy, and manage and assess inventory. Leads the development of major capital equipment plans and projects, and coordinates capital equipment budgeting process for the organization. Liaises with internal partners to support vendor negotiations, and develops tools to manage and monitor inventory. Develops and evaluates equipment budgets to support funding commitments from MoH, Corporate PHSA, and the foundations, and oversees the supervision, performance management and development of assigned staff.
What you’ll do
- Leads and facilitates discussion on capital equipment planning as it relates to the annual PHSA capital planning process and foundations’ fundraising events.
- Manages capital equipment budgeting process across C&W for submission of capital requests to Finance. Identifies capital and operating cost pressures for proposed equipment plan. Ensures accurate quotes and supporting documentation are obtained from vendors and oversees endorsement from all internal support services partners and/or interested parties for each request.
- Develops and maintains systems, tools and processes to monitor the capital equipment plan, capital requests, funding sources, and capital equipment acquisition. Develops and maintains master clinical equipment inventory list through consultation and collaboration with C&W and program leadership, including the Capital Equipment Prioritization Committee.
- Leads the annual capital request process for BC C&W to collect and capture all capital requests, seek appropriate validation, review, and endorsement, present to site leadership for prioritization, and ensure all requests are submitted on time.
- Develops capital replacement plans of 5 to 10 years term, considering decisions to replace equipment against such factors as end of life equipment, technology obsolescence and increased cost and repeated patterns of repair. Provides recommendation on replacement acquisition to Director.
- Leads the development of major capital business plans, initiatives and projects. Working closely with senior clinical users, identifies clinical requirements and provides recommendations of equipment supporting user needs. Lead and support the clinical requirements component of Children’s and Women’s equipment related procurement processes, act as liaison with supply chain on procurement processes, and ensures appropriate and timely participation from clinical end users to ensure that procurement processes meet legal and regulatory requirements and established timelines.
- Reviews external provider service contract proposals, makes recommendations on service contract acquisitions, and manages service contracts to ensure contract provisions are met.
- Actively manages relationships with external vendors (sales persons etc.) as required and to ensure C&W achieves optimal and preferential treatment from vendors.
- Provides guidance to managers and staff in the development of business cases for capital equipment needs by identifying operating impact and lifecycle planning from a holistic approach including options, cost, benefit and risk analysis.
- Hires and supervises assigned staff including establishing clear definitions of responsibility for employees, reviewing workload assignments and adjusting schedules according to workload to ensure levels meet operational requirements. Monitors performance, provides ongoing feedback and completes reviews of staff to encourage continuous improvement.