Management Support Clerk

 

Description:

The Management Support Clerk is responsible for providing administrative support services to members of Management as assigned. The Management Support Clerk also provides support and assistance to the Board of Directors and members of the Elders Council and Youth Council.

 

 

ACCOUNTABILITY/REPORTING

 

 

The Management Support Clerk reports to and is supervised by the Executive Assistant (Management Support Supervisor when hired).

 

 

DUTIES AND RESPONSIBILITIES

 

 

Processing and distribution of correspondence, memos, and other documents as assigned.

 

• Preparation for and co-ordination of following meetings as assigned:
  • Board meetings including Board Committee meetings,
  • Chiefs Meetings including the annual meeting and any Chiefs Committee meetings,
  • management meetings
  • other meetings as assigned.

 

Draft meeting minutes as assigned.

 

• Liaison with Board and Elders during and between meetings as assigned including
  • support and co-ordination of travel
  • local travel as needed
  • available for after-hours support

 

Regular contact with First Nations to maintain up-to-date leadership/contact list.

 

Reception duties for Management offices, including maintenance of posted management schedules.

 

Distribution and logging of faxes in management offices as assigned.

 

Maintenance of the administration central files.

 

Ordering/storage of adequate office supplies for Management and others as assigned.

 

Keep management office/meeting areas in tidy and organized condition.

 

Liaison with staff, Board and Chiefs on behalf of the Executive Assistant or Management Team as required.

 

Attend meetings and participate on selected committees and in training sessions as required.

 

Keep the Executive Assistant and Management informed of key issues.

 

• Provide back-up for Management Support Team members as required.