Description:
Legal Assistance / Support to Lawyers
- Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
- Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
- Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
- Prepare correspondence, presentations, and documents of a legal and non-legal matter
- Respond to inquiries from internal and external clients and the public
- Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
- Books travel and related accommodations when necessary
- Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor
Responding to Inquiries and File Management
- Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
- Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
- Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
- Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program.
You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.
Assets include:
- Knowledge of the various levels of Court
- Knowledge of Civil Procedure Rules
- Knowledge of provincial government departments and agencies
- Experience utilizing STAR/STOR record classification system, or other file management systems