Description:
Under the direction of the Education Manager and the Senior Manager, the Assistant provides operational, administrative, and research assistance to both Managers, and performs a variety of administrative, coordination, and logistical services in support of the operations of the organization and its programs and projects.
Roles and Responsibilities
- Data management of program and project materials, including data entry of statistics and evaluation data.
- Filing invoices and evaluation packages for programs and projects.
- Research information needed for program and project development and assist with report writing.
- Act as a liaison and coordinator with project staff and contractors to assist the Senior Manager with project management.
- Assist with the on-going evaluation of projects.
- Order or pick up consumables and supplies. Set up training room for meetings and training workshops.
- Assist with preparing information packages and supplies.
- Ensure complete facilitator invoices and expense claims.
- Reception for everyday enquiries from community partners, facilitators, and general public. Directing calls to appropriate staff.
- Assist with everyday administrative duties including typing, photocopying, mailing, shredding, and filing.
Other administrative duties as required
Qualifications and Skills
- At least two years of experience in a related role, performing a full range of administrative duties.
- Capacity to work with people from diverse cultural backgrounds.
- Demonstrates an egalitarian philosophy and non-judgmental attitude (i.e., sensitivity to diversity, poverty, and minority issues).
- Excellent communication and writing skills: speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Strong organizational skills: set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- Intermediate Microsoft Office skills (Word, Excel, Outlook, Teams) and proficiency in Asana or similar project management tools is required.
- Experience with accounting administrative tasks and QuickBooks is an asset.
- Self-starter and resourceful thinker.
- Proven decision-making and prioritizing abilities: assess situations to determine the importance and urgency and make clear decisions which are timely and in the best interests of the organization.
- Ability to work independently and work cooperatively and effectively with others.
- Experience working in a non-profit organization is an asset.