Description:
The Hospital for Sick Children (SickKids) is Canada¿s leading paediatric hospital, located in downtown Toronto. SickKids continually strives to be a leader in healthcare and is currently undergoing a phased strategic capital planning initiative to redevelop and transform the SickKids campus to support the future delivery of world class paediatric healthcare, teaching and research.
The Facilities Planning & Development (FPD) is recruiting for a Financial Analyst to support our capital redevelopment, infrastructure renewal and interior design projects. The position will play an integral part within our dynamic team in ensuring all projects are financially tracked, kept on budget and the spend properly forecasted. Reporting to the Director of Facilities Development, your role will support the FPD¿s Project Managers and Coordinators in the issuance of purchase orders, accounts payable and financial reporting. This role will also support, working hand-in-hand, with the Project Horizon (PH) team to ensure standardization and provide back-up. You will liaise with our internal parties at SickKids and with our external vendors and partners. Your role is instrumental in supporting SickKids capital projects, from project initiation, through to maintaining project cost control and reporting functions, throughout the project/program life cycle.
We are looking for a proactive and dynamic candidate who have a strong foundation in project development, projects controls, and reporting on capital project portfolios.
Here¿s What You¿ll Do
Maintain up-to-date financial records of all Capital Projects and Departmental Operational finances, showing budgets, actuals, commitments, change orders, contractual changes, contemplated change notices, consultant errors, contemplated changes, delay claims, owner changes, change directives, contingency details, cash allowances, cash allowance disbursements, etc. Accuracy and timeliness of reports is critical to managing of projects.- Balance financial records against monthly general ledger distributions and report discrepancies to the Directors, Project Managers, Project Coordinators, and Finance Dept. Work with Finance to correct discrepancies.
- Review multiple project finances with Directors and Project Managers to: obtain input on forecasted cost to commit and estimated cost at completion values; adjust budgets to balance financial tracking reports; ensure projects do not exceed their budgets. Responsible for timeliness and accuracy of project tracking report preparation based upon information provided by others.
- Process all purchase requisitions using PeopleSoft (or other financial software) in a timely manner.
- Code, process and obtain signatures on all incoming invoices and apron sheets project and department related. Ensure all appropriate backup is received and attached to invoices for timely processing and payment and to avoid delays, liens and ensure timely delivery of services.
- Upon obtaining approval, keep a robust filing system of all documents, then direct copies to Accounts Payable. Liaise with Accounts Payable to ensure payments are issued on a timely basis, consistent with applicable payment terms.
- Record amounts paid against outstanding commitments/Purchase Orders to ensure payments do not exceed commitments, monitor and adjust Purchase Order amounts in accordance to contract terms at appropriate periods of time and at end of project to ensure they are balanced.
- Conduct Lien searches on projects when required for prompt payment for release of holdbacks.
- Support finance department in completing HIRF, MOHLTC or other authorities on settlement package containing: Statement of Expenditures, Statement of Disbursements and Source of Funds forms, Change Order summary (contingency change order and cash allowance change orders), and provide to Finance Department for review and filing with the MOHLTC.
- Attend monthly meetings as required with the Finance Dept. to review projects for financial forecast purposes and to ensure that invoices are processed and completed purchase orders are closed.
- Provide monthly financial tracking reports to FPD and Finance Department for review on multiple projects for accuracy and timing of completion of various projects.
- Maintain updated Project List Catalogue of closed project files stored and retained on premises.
- Maintain financial tracking on departmental operating budget
- Ensure financial data is filed in accordance with Departmental standards and, for PH, with Ministry requirements
Other
- Work with Finance Department, FPD and PH to ensure alignment of processes.
- Responsible for updating the LHIN Asset database in conformance with HIRF requirements.
- Assist in resolving any issues/questions that may arise during the annual year-end audit (performed by others.)
- Work with FPD and PH Management on continuous/general improvement on existing financial reporting processes.