Description:
HR coordination duties:
- Work with company management to update HR policies.
- Supports recruitment activities including drafting job postings, coordinating interviews, updating applicant tracking system.
- Assist with performance management procedures.
- Produce and submit reports on general HR activity.
- Assist with payroll and ad-hoc HR projects.
- Coordinate new hire onboarding process - reference checks, new hire orientations and organizing training/communication materials.
- Help company management revise company work and HR policies.
- Organize and maintain staff records and update internal databases (e.g. record sick or maternity leave, benefits)
- Liaise with external partners, like insurance vendors, and ensure legal compliance.
- Provide relevant employee information and documents related to matters such as leaves of absence, sick days and work schedules etc. to company retained accountant.
- Implement precautions, safety guidelines to ensure the company remains in compliance with WSIB guidelines.
Office Coordination:
- Assists or prepares correspondence as requested.
- Support company management through a variety of tasks related to organization and communication.
- Prepare, tally, verify, and submit office expense payments such as utilities, office supplies, business expenses, credit cards, etc.
- Answer employees and customer enquiries
- Assist with any other work that company management may assign.
Required Professional Knowledge, Skills & Qualifications:
- Post-Secondary Education in Human Resources or a related discipline
- Effective HR administration and people management skills.
- Exceptional verbal and written communication skills including attention to proper email etiquette.
- Attention to detail and confidentiality
- High level of initiative and ability to work under minimum supervision or direction.
- Demonstrated critical thinking and problem-solving skills
- Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration and adaptability are important.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat DC, MS Teams for meeting setup
- Ability to work with minimal supervision and manage pressure.