Front Desk Administrator

Description:

Reporting to the Administration and Patron Services Supervisor, the Front Desk Administrator

operates primarily from the main Reception Desk at the Victoria Park Community Centre. This role

involves diverse responsibilities, including managing program registrations, coordinating facility

bookings, and handling bank deposits. Serving as the initial point of contact for VPCC patrons, the

Front Desk Administrator addresses inquiries and guides individuals to the appropriate staff

member. Tasks include, but are not limited to: 

Providing outstanding customer service to community center guests and patrons, offering
comprehensive and current information on the center's programs, policies, events, and
activities. Addressing inquiries and processing membership registrations and activity
applications 

Performing a number of finance-related tasks including completion Completing bank
deposits, preparing payables for processing by the Treasury Department, coding invoices,
and maintaining accurate records 

Maintains inventory of all office supplies, equipment for the department and makes
purchases as having due regard for Town policies 

Serving as a cooperative team member for the department's registration
software, assisting in its oversight and providing training on its functionality and
usage to end-users. 

Effectively executing tasks related to the department's initiatives, aiding supervisors in
organizing data collection, report writing, and other associated activities. 

Recording and circulating staff meeting minutes as required. 

Overseeing the scheduling of facility bookings and related contracts. 