Description:
Characteristic Duties: Under the general supervision of the CMMS Co-ordinator, and the day-to-day direction of the CMMS Payroll Lead.
- Collect and verify routine data for the operation of the CMMS in accordance with established procedures with emphasis on the Collective Bargaining Agreements and CGS Policies.
- Audit and enter labour into PeopleSoft from daily crew cards prior to balancing procedures.
- Audit and input owned equipment and material data from crew work cards into Cityworks on a daily basis.
- Process hired equipment slips in accordance with CGS policies, procedures and by-laws with emphasis on the Purchasing By-Law. Verify signing authority as per the Purchasing Authority Policy.
- Process hired equipment slip invoices for approval. Investigate and resolve problems associated with processing of invoices such as invoice discrepancies and proper supporting documentation. Liaise with suppliers to resolve PeopleSoft receipting discrepancies, to obtain supporting documentation where it is missing, to resolve supplier enquiries and other matters as they arise.
- Provide guidance to supervisory personnel on the completion of daily work cards.
- Complete calculations and input data into various computer programs and spreadsheets for budgetary and reporting needs.
- Maintain and update all crew maintenance work cards.
- Assist other staff with their duties during periods of overload, vacation or absence.
- Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
- Perform other related duties as required.