Description:
Plan and coordinate the activities related to the financial operations of the sector, including payroll verification and financial transactions in order to provide support and advice to managers and to ensure that the policies and procedures are well understood and properly implemented.
Typical Accountabilities
- Budget: Administer internally and/or externally-funded budgets to ensure compliance with established policies. Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies. Perform all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure.
- Financial: Administer the ongoing financial transaction processes for the sector, to maintain financial integrity and transparency and to ensure compliance with established policies. Act as approval agent for invoices, travel advances, requests for reimbursement and credit card statements to verify that documentation and taxation are correct.
- Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
- Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, payroll, and budget projections of the sector to support ongoing operations and strategic planning. In collaboration with Financial Resources, submit required financial data to meet reporting requirements of granting agencies. Control and prepare any financial records as required for audit.
Knowledge, Experience and Skills
- Advanced knowledge of accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience Minimum 3 years of demonstrated experience in a similar role
- Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
- Experience in interpreting, explaining and applying policies and regulations
- Experience in preparing reports
- Ability to produce high quality work under pressure while meeting strict deadlines
- Strong interpersonal and communication skills
- Strong organizational skills
- High level of discretion
- Bilingualism – French and English (spoken and written)