Finance Coordinator

Description:

Responsibilities include managing financial office operations, maintaining records, and some client services and inventory management. To succeed in this role, you should have excellent organizational skills and the ability to prioritize tasks and meet deadlines. Bookkeeping responsibilities include basic invoicing and light inventory upkeep. In addition, you will work closely with our accounting team to create and maintain financial reports, ensure legal requirements compliance, process accounts payable and receivable, and manage invoices. Ultimately, the responsibilities are accurately recording our company’s day-to-day inventory and financial transactions.

Our ideal candidate has previous bookkeeping or financial experience and is highly efficient with QuickBooks.

The Position

This position reports to the Office / Finance Manager.

Responsibilities included but not limited to:

Accounts Payable / Receivables

Answering and directing phone calls

General filing and maintenance of internal records

Administer incoming and outgoing mail

Arrange courier shipments

Process internal work orders & prepare for invoicing

Maintain & Follow up on Accounts Receivable

The Candidate

The successful candidate will be a self-starter and able to work independently. Direct contact with customers, suppliers and internal staff requires good telephone and personal presence. Experience with Microsoft programs and general office functions a must. Bookkeeping experience an asset.

While we thank all those candidates that respond, only those qualifying for an interview will be contacted.

The selected candidate will have a valid drivers license and personal transportation and already reside in Ontario.

Responsibilities

• Maintain confidential records.
• Produce reports
• Maintain and balance subsidiary accounts (accounts payable, accounts receivable, payroll expenses, etc.)
• Preparing bank deposits
• Processing internal work orders & prepare for invoicing.
• Keeping track of overdue accounts
• Payables
• Inventory awareness
• Bank and Credit Card Reconciliations

Requirements and Skills

• Proven work experience in Accounts Payables and receivables, as a Bookkeeper, Financial Coordinator, or similar role
• Solid understanding of basic bookkeeping and accounting payable/receivable principles
• Highly proficient math skills
• Hands-on experience with MS Office Suite and QuickBooks
• Experience with SOS inventory is a bonus but not required.
• Familiarities with general office equipment
• A high degree of accuracy and attention to detail
• Solid time-management skills with the ability to self-prioritize tasks and problem-solve.
• Customer service oriented
• Advanced verbal and written communication skills
• Minimum of a high school diploma, Qualification in Bookkeeping or Finance, or relevant work experience