Description:
The Finance Clerk, reporting to the Director of Operations, is responsible for various financial duties and responsibilities, including accounts payable, accounts receivable, and general bookkeeping. The Finance
Clerk functions within legislative requirements, regulations, policies and procedures and the Vision,
Mission, Scope, and Core Values of Shingwauk Kinoomaage Gamig, and contributes to the accomplishment of the strategic priorities of the institution. The incumbent will exude excellent time management, professionalism, communication, and interpersonal skills.
Key Responsibility Areas:
Performing all Accounts Payable duties:
- Processing of payment documents in a timely and accurate manner, including receipt of and verification of accounts payable invoices, requisitions, and data entry of accounts payable documents; Verifying mathematical accuracy including calculation of tax rebates of incoming bills to ensure that the required preauthorization has been obtained prior to the actual billing; Preparing and processing expense reports and cheque requisitions; Preparing and posting the accounts payable vouchers.
- Monthly listing of outstanding accounts payable vouchers for the purpose of determining posting errors and identifying old outstanding accounts payable vouchers which need to be cancelled; monthly reconciliation of the outstanding accounts payable vouchers; submitting monthly reports to the Director of Operations
Performing all Accounts Receivable duties:
- Preparing, verifying, and processing invoices, including data entry; Preparing batches of invoices for data entry; monthly listing of outstanding accounts receivable invoices for the purpose of deterring posting errors and identifying old outstanding accounts receivable invoices which need to be recommended; be moved to allowance for doubtful accounts and/or written off; Preparing a monthly reconciliation of the outstanding accounts receivable invoices and monthly notices to clients for outstanding accounts
- Submitting monthly reports to the Director of Operations
Other duties as assigned including:
- Preparing documentation required to issue a cheque requisition, ensuring mathematical accuracy, and required pre-authorization of all expenditures; cheque requisition and ensuing cheque; Posting the cheque batch; Maintaining the appropriate chart of accounts to serve the required accounting functions and meet the needs of the management.
- Maintaining that information which is required to identify the responsible manager of each activity listed on the chart of accounts. Ensuring, that purchase orders are properly completed, to include propriety of requested expenditures, mathematical accuracy, and proper signing authority. Posting the completed purchase orders; Preparing monthly listing of outstanding purchase orders for the purpose of determining posting errors and identifying old outstanding purchase orders which need to be cancelled; monthly listing reconciliation of the outstanding purchase orders.