Finance And Operations Officer

 

Description:

Supporting Organizational Compliance

● Assist Finance function with reporting for programs and charity status

● Contribute to due diligence with suppliers

Supporting Ethiopiaid’s Efficient Operations

With the support of the Board:

Liaise with Ethiopiaid’s IT provider:

● To ensure all staff have up to date licenses and software on laptops/ PCs

● To ensure new staff are issued with equipment in a timely manner

● To collate and communicate any IT issues/ challenges raised by the team

Supplies

● Monitor and reorder supplies including but not limited to stationery, office supplies and equipment

Communications

● Assist in the office rotation of taking phone calls, retrieving and forwarding voice messages.

● Ensure mail is received by proper individual

● Assist with monitoring info email account

External Contractors

● Assist in the coordination of office cleaners, window cleaners and other trades to ensure the office is a safe place to work.

Memberships

● Administer Ethiopiaid’s membership renewals to sector organizations/ subscriptions etc.

Office administration

● Organize and assist in the documentation of the organizations files, including financial information for future review

● Manage company file structure and subscriptions and/or access to cloud storage

Support Ethiopiaid’s Financial Reporting

Month End/Year End

● Assist the treasurer and bookkeeper with the annual audit.

● Assist with ongoing financial reporting for Global Affairs Canada.

● Assist with preparation of charity's annual budget and monthly budget updates.

● Assist with requirements for bi-weekly payroll in a timely manner

● Review, monitor, and report budgeting discrepancies or issues in a timely manner

● Collect, interpret, and review financial information for reporting and program or charity compliance.

General Finance Administration

● Liaise with the team to ensure invoice authorization procedures are followed for approval.

● Process invoices and credit notes

● Assist with partner transfer and payments

● Ensure all financial records are kept up to date

● Enter relevant data into the database efficiently and accurately

● Deal with and resolve queries in a timely and polite manner.

● Assist with other ad hoc financial processes

Essential

● Good knowledge and understanding of Microsoft Office software - Word, Excel, Powerpoint, Outlook

● 3+ years of experience in a bookkeeping, finance manager or similar role

● Excellent organizational skills, able to work in a team and independently

● Able to work with numbers and pick up financial processes quickly

● Ability to manage a busy and varied workload

● Logical thinker with excellent problem solving skills

● Polite, professional interpersonal skills and able to relate to people at all levels

● Excellent written and verbal communication skills

● Able to work effectively with staff, volunteers, vendors, and others.