Finance Administrator

Description:

The Faculty of Medicine and Health Sciences' finance, student affairs, academic affairs and human resources activities are organized into Administrative Excellence Centers (AECs), which provide administrative services to our departments.

Under the direction of the immediate supervisor, provides financial administrative and management support for all funds within the AEC’s jurisdiction. As an integral member of the AEC’s Financial Service Team (FST), the Financial Administrator will support the Finance Officer by regularly monitoring the financial activity in all funds. The Finance Administrator will ensure compliance to all internal and external policies and regulations. The Finance Administrator will participate in ensuring a smooth functioning of the financial management of departments within the AEC. For research grants, the Finance Administrator’s responsibilities are focused on post award management.

Primary Responsibilities:

• Administer funds and act as a primary point of contact for Unit heads requiring financial administration services. Validate expenditures for compliance with policies and regulations using reporting tools and protocols advocated by Financial Services. Ensure ineligible expenditures are allocated to appropriate funds. Meet with department heads to ensure the financial position across all funding sources is understood.

• Monitor and re-distribute budget as per budget proposals submitted and approved by granting agencies.

• Work closely with HR and Academic Affairs to follow protocol established to ensure financial budgets and documentation requirements are efficiently respected and complied with.

• Assist the Financial Officer with the management of financial approvals such as such as expense reports, payment requests, pops payments, journals, etc. Also assist with review of financial statements.

• Assist the Financial Officer in creating budgets and providing ongoing support in the administration and monitoring of activity based budgets.

• Ensure financial planning activities are aligned with departmental, faculty and university priorities. Monitor and re-distribute budget as per budget proposals submitted and approved by granting agencies.

• Act as Approver/Reviewer for various financial transactions such as expense reports, payment requests, pops payments, journals, purchase

• requisitions, and pcard reconciliations. Validate eligibility of expenses and compliance with external Sponsors and/or University policies,procedures and regulations as applicable.

• Process payment requests for disbursement of funding allocated to medical teaching sites. Administer Journal entries.Ensure documentation is properly scanned and indexed according to

• Provide guidance and training to local clients on financial affairs and policy to ensure best practices are followed.