Executive Receptionist

Description:

Reporting to the Executive Assistant to the CEO, you will manage the executive reception desk and office administration as well as proactively assist and support the daily administrative activities of our Executive Team in partnership with the Executive Assistants (EA) Team. The successful candidate will have strong organization, interpersonal and customer service skills.

About Cenovus:

We’re a Canadian-based integrated energy company headquartered in Calgary. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

Responsibilities:

• Manage the executive reception desk and present a positive and professional image of the company to visitors who are meeting with the Cenovus Leadership Team (CLT):

  • Greet internal and external guests upon arrival and ensure they are a seamless experience

  • Receive calls to general executive line and relay calls to the appropriate CLT EA for the respective CLT member

• Assist and support the Executive Assistants Team in many facets of office administration and operations:

  • Management of office supplies (includes ordering, tracking inventory and replenishing supplies when required)

  • Providing administrative support to the EA Team with various administrative tasks

  • Ensure meeting rooms are prepped and tidied after each meeting

  • Liaison with Executive IT support as required to resolve technical issues and IT room requirements

  • Providing catering support (includes ordering, coordinating with the catering department, and clean up as required)

  • Other duties as assigned

Qualifications:

• 5-10 years of experience as a receptionist / administrative assistant

• Administrative certification, or completion of administrative courses is preferred

• Strong interpersonal skills and customer service skills

• Computer skills and knowledge of relevant software

• Strong reading comprehension skills

• Superior attention to detail and accuracy

• Prioritizing, planning and organizing

• Excellent analytical and problem-solving skills

• Ability to adapt quickly

• Ability to self-motivate

• Ability to collaborate with team and work independently

• Ability to handle confidential information, exercise discretion and tact in sensitive/confidential situations

• Ability to occasionally lift items (office supplies and catering)