Executive Assistant

 

Description:

  • Manages all aspects of the VP’s short-term and long-term calendar to ensure meetings are prioritized with internal and external stakeholders as appropriate
  • Manages VP’s inbox to ensure action items are prioritized
  • Effectively maintains relationships with other EAs in scheduling and coordinating meetings.
  • Proactively anticipates the needs of the VP in a dynamic and fast-paced environment.
  • Supports onboarding of new team members
  • Supports Corporate Communications team events and participates in planning/execution of engagement activities, including reward and recognition.
  • Assists in the preparation and distribution of meeting agendas, letters, memos, presentations, and reports. Creatively uses Power Point and communication skills
  • Contributes to a team focus of continuous improvement – improving how we work, including the experiences and working environment in Corporate Communications
  • Supporting VP and broader team on change management initiatives
  • Works comfortably with a wide variety of people at all levels
  • Works with the VP to manage department budget.
  • Manages all travel arrangements and accompanying material

 

What do you need to succeed?

  • A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
  • High level of proficiency with Microsoft Office applications (Word, Excel, PowerPoint), proficient with web, and able to quickly learn enterprise applications. Strong PowerPoint skills are a must
  • Resourceful, spirited, innovative, highly service-oriented, and a team player
  • Energetic self-starter (proactive) who can take initiative, ask great questions, demonstrate curiosity, work with minimum supervision, and multi-task under pressure
  • Strong organizational and time management skills with the ability to work in a fast-paced and constantly changing environment
  • High attention to detail
  • Strong communication and interpersonal skills ability to get things done through others. This involves interacting with a wide range of individuals in different situations and often requires tact, diplomacy, judgment, and discretion
  • Takes personal responsibility for delivering quality service
  • Willing to adjust work hours on occasion, as required

Organization Sun Life
Industry Executives Jobs
Occupational Category Executive Assistant
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Experienced Professional
Experience 5 Years
Posted at 2023-03-07 4:28 pm
Expires on 2024-12-30