Description:
The Executive Assistant will provide administrative and strategic support to our Senior Vice President, Brand & Culture and to our Senior Vice President, General Counsel, & Corporate Secretary at our head office in Liberty Village. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail and a service-oriented attitude are also essential.
WHAT YOU WILL DO:
- Anticipate the needs and work ahead to provide solutions.
- Manage all requirements in support of smooth and efficient meeting facilitation, including scheduling agendas, presentations, minutes, etc.
- Prepare a variety of correspondence, presentations, and documents.
- Manage travel requirements as needed.
- A team champion of technology, embracing all the technology available and harnessing it to streamline processes.
- Process invoices and expense reports promptly and per our accounting policies.
- Assist with the annual budget process, including monthly reporting and quarterly accruals, and the application of appropriate e-billing system.
- Establish and maintain electronic filing systems.
- Act as key liaison with internal and external stakeholders, including board members, senior executives, and employees.
- Develop and maintain relationships with peer business Executive Assistants and others across the organization.
- Perform various other duties as delegated or assigned, including support for special projects and transactions. Take initiative and find new ways to add value and create efficiencies.
WHAT YOU BRING:
- Post-secondary degree with ten (10) plus years of experience in a similar senior administrative role, preferably within a corporate environment.
- Experience at a similarly publicly traded company and working with Boards is a strong asset.