Description:
The Executive Assistant will support two senior Executives in a fast-paced position that requires being able to juggle complex projects. The ideal candidate is a self-starter who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision.
How will you create impact?
- Manage executive calendars, schedule appointments and ensure executives are on time
- Arrange complex travel and accommodations, compile documents for travel-related meetings
- Assist in management of the team including vacation requests, expenses and other approvals
- Event Coordination including Toy Fairs, Trade Shows, etc.
- Prepare all materials in advance of meetings, presentations
- Perform clerical duties such as filing, typing, and copying documents
- Organize files and maintain contact database
- Screen and respond to incoming calls and correspondence
- Ability to work with other assistants closely to manage the executive
- Act as custodian of corporate documents and records
- Act as direct liaison with vendors/customers/partners
- Track team projects
- Take meeting notes and action items as needed.
What are your skills and experience?
- Good organizational, time management and project coordination skills
- Ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict deadlines for tasks/assignments
- Good attention to detail and follow-through skills
- Team player, works well with others, able to delegate effectively
- Demonstrated good judgment, ability to deal with confidential and sensitive issues
- Flexible; excited about supporting various unpredictable projects and schedules
- Strong oral and written communication skills
- Minimum 5 years administration experience; at least 2 years supporting VP level or above
- Proficient with MS Office (Word, PowerPoint and Excel) and Outlook