Executive Assistant

Description:

The Executive Assistant will serve as a linchpin in the day-to-day operations, supporting executive-level staff and ensuring seamless communication across the board.
In this strategic role, the Executive Assistant will manage key executive schedules, ensure timely correspondence, and manage high-level meetings. It's an opportunity to leave a mark on the industry by ensuring that key decisions are made with all the necessary information at hand.
Responsibilities:
Manage executive schedules, ensuring no overlap and timely notifications.Draft and prepare high-level correspondence for executive staff.Coordinate and manage executive meetings, including agenda setting.Act as the primary point of contact between executives and internal/external clients.Handle confidential information with utmost discretion.Ensure timely communication across departments.Facilitate travel arrangements for executive staff as necessary.Assist in the preparation of executive presentations and reports.Manage executive-level project timelines and deliverables.Maintain and update executive databases and contact lists.Act as a liaison between the executive team and department heads, ensuring seamless communication.
Requirements:
A minimum of 5 years of experience as an Executive Assistant, preferably in the construction sector.A Bachelor's degree in Business Administration or a related field is preferred.Proficiency in MS Office Suite and other executive management software.Exceptional organizational and multitasking abilities.Ability to handle confidential information with discretion.Strong communication and interpersonal skills.Detail-oriented with the ability to prioritize tasks.Familiarity with construction industry nuances is a plus.A proactive approach with the ability to anticipate needs.