Executive Admin Assistant

Description:

The Executive Assistant, IT, Compliance, and FP&A will support three key leaders within SLC Management: Head of Compliance & Risk, Head of Information Technology as well as Head of Financial Planning & Strategy. You play a critical role to the efficient operation of the business by providing high quality administrative support that include proactive behaviors that provide leverage to the leaders. This administrative support role includes calendar management, booking travel, submitting expense reports and invoices. The role will involve other administrative tasks as well as ad hoc projects utilizing the Microsoft Office Suite as required for these busy, dynamic leaders. The successful candidate will be self-confident, pro-active, and exceedingly organized! The role requires the ability to prioritize and manage competing demands.

What will you do?

• Calendar and schedule management for several leaders based on a practical understanding of the business priorities; ensures adequate preparation for meetings (pre-mail – incoming/outgoing) and proactively identifies potential problems and shifting priorities
• Book travel and manage expenses for leaders
• Organize events and manage end-to-end logistics, including booking rooms, coordinating catering and technology services, and arranging for guests as required
• Assist in the preparation and distribution of reports and communications
• Collaborate with vendor management and finance to set up new vendors, manage Master Service Agreements (MSA) and Statements of Work (SOW) and process invoices in a timely manner
• Manage updates to team including leader routines, distribution lists, calendar, and activities
• Provide customer focused service to internal and external clients
• Respond to general inquiries via e-mail, phone, and in person
• Complete filing, record keeping and document management as required
• Ad hoc projects including creating and formatting PowerPoint presentations, Word documents and Excel
• Other administrative tasks as required; including onsite location support for the Toronto One York office as needed