Electrical Safety Administrative Support

Description:

The Elevator, Lifts, Amusements and Electrical Sections support compliance and enforcement activities under the Elevator and Lifts Act, Amusement Devices Safety Act and Electrical Installation and Inspection Act and their corresponding regulations. Your work is focussed on supporting the administrative and procedural duties to ensure excellent service delivery. It is a role where you can have a positive impact working with a team to ensure technical Safety across the province.

Primary Accountabilities

This role reports to and provides administrative support to the Managers of Elevator, Lifts, Amusements and Electrical section of the Technical Safety Division. You will ensure the effective management, coordination, and efficient operation of the office. You are a leader on the team, and we count on your expertise and excellent client services to provide various administrative support. You will work in a highly collaborative environment and will carry out the day-to-day administrative functions with minimal direction. You will act as the liaison for staff, client, and industry stakeholders in a confidential manner.

The functions of this role include the following, but are not limited to:

• data entry into various departmental databases and tracking systems.
• completing transactional documents related to licenses and certificates of qualification and completes financial documents for accounts receivable and accounts payable.
• providing information to clients on basic requirements to qualify for individual certificates of qualifications and licensing of Technical Safety programs and services as well as the prescribed conditions of equipment registrations and licensing.
• maintaining and updating the work schedule for Compliance Officers and ensuring that it is distributed in a timely fashion
• responding to request from the public, licensees and other government staff with tact and discretion on a variety of issues, sometimes requiring confidentiality.
• working as a team member in the development and implementation of work process changes.
• maintaining filing and retrieval systems

Qualifications and Experience

As the ideal candidate, you possess four years’ experience in a government environment or an acceptable equivalent. You have the ability to communicate effectively and use sound judgement when dealing with the public, licensees and other government departments. We require you to be proficient in file management, data input, word processing, SharePoint, and PC computer use.

You can work independently and organise your schedule and possess excellent interpersonal skills for dealing with the public, while working in a team environment.