Director Of Finance And Operations

Description:

Reporting to the Executive Director and as part of the Senior Leadership Team, the Director, Finance and Operations is responsible and accountable for the overall financial and operational leadership and management of the SLF and ensures organizational effectiveness through sound financial and operational practices, and accountability for office administration, information technology, and human resources. The Director of Finance and Operations is responsible for supporting fiscal and strategic planning, the directing, controlling, and reporting of financial resources of the organization, and ensuring that the SLF is compliant with CRA regulations, legal requirements and accounting standards. The Director focuses on improving operations and business practices, managing systems and technology, and ensuring that human resource policies and practices nurture a thoughtful, feminist organizational culture.

The Director will lead, coach and mentor a dedicated team of five staff members. As a senior leader of the SLF, the Director will collaborate across the organization to build trust and ensure accountability as part of a supportive feminist culture.

Financial Management:

Work with the Executive Director and staff team to build a culture of fiscal sustainability and accountability, and proactively mitigate financial and legal risk to the SLF and its board members.
 Safeguard the Foundation’s assets by ensuring that strong and appropriate internal controls and procedures are implemented and maintained across all relevant areas of the Foundation, including developing and implementing financial policies, procedures and risk management tools.
Lead the development of the Foundation’s annual operating budget and forecast preparation, and ensure timely monthly and quarterly internal financial reporting and analysis.
Oversee the annual audit, including liaising with the Foundation’s external audit firm and Finance and Audit Committee of the Board; ensure the T3010 is filed accurately and on time.
Ensure the Foundation’s policies and procedures are fully compliant with CRA requirements, the Income Tax Act, and Payment Card Industry Data Security Standards (PCI). 
Ensure ongoing compliance with the Imagine Canada Standards Program in order to maintain the Foundation’s accreditation. 
Oversee cash management, funds and reserves, including cash flow, banking relationships, investments and securities. 
Support the Programs and Fund Development Teams in meeting the financial requirements of grants.
Supervise and lead the administration of estate gifts.

Operations Management, Information Technology and Human Resources

Responsible and accountable for the smooth running of all business operations with the Administration Team, through strong and secure infrastructure, a safe and healthy office workplace, and support for remote working
Identify best practices and improve internal systems with an eye toward future needs and budget realities - specifically, support improved information flow, business processes and organizational planning.
Negotiate and manage lease and all insurance policies
Responsible for ensuring IT, systems and tools support organizational needs
Ensure strong policies and practices are in place to support the people and culture of the organization and ensure compliance with employment laws and regulations.
 

Organizational Leadership and Planning

 As part of the Senior Leadership team, contribute to the stability and growth of the Foundation and the achievement of the organizational strategic plan
Lead the roll out of the organization’s annual planning process, determining timelines, processes and tools to support planning within and across departments in line with the strategic plan
Lead the development of a multi-year finance and business operations strategy 
Lead a team of professional employees and external consultants using a supportive and collaborative approach
Assist the Executive Director in overall Board governance matters and act as a staff liaison to the Foundation’s Finance & Audit Committee

WHAT WE LOOK FOR  
10+ years of related experience, most recently at a senior management or executive level in Accounting/Finance, and Operations or related field, preferably in the not-for-profit sector and in support of grant making and fundraising.
Professional accounting designation (CPA) or equivalent accounting designation
Strong understanding of Canadian charity regulations and the accounting standards for Canadian not-for-profit organizations
High degree of knowledge and experience of budgeting, forecasting and risk management tools
Broad experience with the full range of business functions and systems related to charity operations, including IT systems and human resources.
Experience with Raiser’s Edge and accounting software, ideally with Microsoft Dynamics 365 Business Central
Experience with Global Affairs Canada financial reporting is an asset.
Experience working with a Board of Directors
Excellent ability to think strategically, anticipate future consequences and trends, and incorporate them into organizational planning
Strong team leadership and interpersonal skills and demonstrable appreciation of diversity and inclusion 
Self-starter with strong organizational skills, including project management, time-management and the ability to prioritize and meet deadlines
Excellent ability to communicate with warmth, professionalism and clarity, in writing and in person
Personal commitment to the values of feminism, social justice, solidarity, collaboration and gender equality
Understanding of issues around HIV and AIDS an asset