Departmental Assistant

 

Description:


The Departmental Assistant will provide the department with a range of administrative and front-line support. Implements and maintains internal office practices and procedures in support of the efficient operation of the office, will assist with the implementation of departmental programs.

Responsibilities:

  • Provide first level administration support and front-line client services for the department
  • Provides information to students, staff, faculty and the Ryerson Community on the department including courses, policies, procedures, registration, appeals, coop program, etc.
  • Assists with iexpense transactions, and Invigilators (CUPE 3) hiring process
  • Implementing and maintaining internal office procedures
  • Assists with the implementation of approved departmental processes and procedures like monitoring and closing sections, coordinating logistics of make-up exams & awards ceremony and maintaining curriculum and calendar changes.
  • Other duties as assigned

Qualifications

  • Successful completion of a post-secondary certificate program in office administration, business administration or a related field
  • Minimum of 2 years of experience in a similar role within an office environment with the following requirements:
    • Experience in word processing, report preparation, office procedures/practices, scheduling and event coordination
    • Basic accounting and bookkeeping skills
    • Demonstrated knowledge and application of word processing programs, Google Suite applications
    • Demonstrated client service experience

 

  • Demonstrated experience in providing general administrative support, logistics for events, including, tracking information, ensuring excellent front-line customer service experience providing information and referral support to students.
  • Strong organizational skills to maintain internal office procedures, such as file and document management systems, recording, storing and retrieval of departmental information.
  • Attention to detail in financial administration, such as petty cash requests, travel expense forms, and chargeback forms
  • Good time management skills and flexibility to effectively prioritize and ensure completion of assigned work and change priorities as the need arises.
  • Solid oral and written communication skills to interact with internal and external clients and to provide general correspondence.
  • Demonstrated ability to work independently and collaboratively within a team environment.
  • A demonstrated commitment to client service, including students, faculty and staff.
  • Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Gmail.

 

Organization Toronto Metropolitan
Industry IT / Telecom / Software Jobs
Occupational Category Departmental Assistant
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2023-07-16 4:16 pm
Expires on 2024-12-23