Description:
The Community Engagement Coordinator reports to the Manager of Fund Development. The ideal candidate will have experience in communications/marketing and event management, as well as be passionate about child & youth development and outcomes.
They will be responsible for building and maintaining relationships with various stakeholders to increase awareness of and support for our agency. Working closely with the Fund Development team, the Coordinator will be responsible for planning and executing events and activities related to relevant programs and campaigns undertaken by the organization. Other duties will include general fundraising duties and projects as assigned.
Key Responsibilities include:
Event Coordination:
- Project management of all KidSafe events which includes event set-up and take-down including creating run sheets for events, assigning staff roles and volunteers, managing participant registrations and any other event logistics
- Organize supplies, resources or any other needs for day-of event execution
- Share event photos and donor thank-yous post-event
- Assist with the creation of sponsorship packages and funding proposals, as directed by Manager of Fund Development
- Overseeing marketing and promotion efforts to attract participants, including designing promotional materials and leveraging various channels such as social media and email campaigns
- Coordinating with catering services for food and beverage arrangements during events
- Manage allocated events budget(s) with support from the Philanthropy team
- Provides expertise in the development, organization, administration and execution of special events and keeping pre and post event details
- Contributes to and helps implement plans to engage stakeholders and volunteers
- Liaise with internal departments, committees and external clients to facilitate the coordination of event production.
- Produce and disseminate all key messaging for KidSafe events (Pancake Breakfast, Wrapping Party, Golf Tournament and any other events), through mailchimp, email, and social media
- Produce promotional materials and signage for internal & third-party events, including organizing KidSafe staff to attend and support as required
Digital Marketing Management:
- Social media management for KidSafe’s Instagram, Facebook, Twitter, and LinkedIn accounts
- Brainstorming/researching regular content and campaign ideas
- Producing graphics, gathering and editing photos to post
- Copywriting for the posts
- Scheduling content at optimal posting times
- Running analytics reports to track engagement
- Oversee KidSafe’s website including conducting updates to information, webpages and posting blog posts
Reports, Appeals & Grant Writing:
- Produce and print impact reports following KidSafe’s break-time programs
- Produce KidSafe’s Annual Report in collaboration with Manager of Fund Development
- Send impact reports to donors (both through email and snail mail)
- Produce mass appeals 2-3x a year to encourage individual donations
- Coordinate mailout system
- Implement e-newsletter strategy (using Mailchimp) to send out appeals, update audiences, and engage monthly donors
- Assist with planning, production and implementation of fundraising campaigns
- Assist with researching grants and grant writing, as assigned which includes producing budget breakdowns for specific grants, producing funding proposals and completing reports on funds used