Clerk, Accounts Payable

Description:

The incumbent is responsible for calculating, preparing, posting and reconciling accounts payable and other financial records according to established procedures in an accurate and timely manner.
Duties and Responsibilities:

1. Perform day to day processing of accounts payable transactions according to established internal controls in an accurate and timely manner. This may include:

• Receiving, posting, batching and reconciling accounts payable transactions;
• Verifying receipt of goods and services;
• Checking transactions for accuracy;
• Ensuring authorized approvals (Signing Authority Policy);
• Matching transactions to purchasing tool (Purchase order, contract, etc.);
• Verifying transactions comply with internal controls (Purchasing Policy, etc.)
• Preparing batches of invoices for data entry;
• Data entering transactions for payment into computerized system;
• Preparing payments for mailing/disbursement; and
• Maintaining and updating vendor files.

2. Liaise with suppliers and staff on matters relating to accounts payable (i.e. vendor inquiries, resolving discrepancies, etc.).
3. Maintain the accounts payable computerized system and reconcile sub-ledger accounts.
4. Prepare journal entries as required. (i.e. accrued year-end payables, correcting entries, etc.).
5. Research, compile statistics, prepare financial reports and assist with year-end preparation as required.
6. Record and ensure the accuracy of the GST transactions for compliance with legislation.
7. Follow, so far as is reasonably practicable, established safety procedures and standards.
8. Other related duties

This description contains the elements necessary for the identification and evaluation of the job. The incumbent may be required to perform other related duties.

Job Requirements:

Working Conditions:

Majority of the work is performed under normal office conditions.

Knowledge and Skills:

• 1 year post-secondary Business Administration or Accounting certificate.
• 2 years previous related experience and 6 months on the job training.
• Proven skills working with computerized financial systems software.
• Ability to work and maintain accuracy under pressure and to meet critical deadlines.
• Ability to work independently in a fast paced environment with little supervision.
• Strong client service orientation and good interpersonal skills.
• Knowledge of Windows based computer software applications.
• Good organizational skills.

An equivalent combination of education, training and experience may be considered.