Administrative Secretary

Description:

The Community Service Delivery division delivers many of the department’s programs through a province-wide network of community-based offices. The division helps adults with intellectual disabilities to live and participate in the community through Community Living disABILITY Services, which includes funding and supports for residential services, day services, and transportation. The division helps children with disabilities, their families and caregivers through Children’s disABILITY Services, and provides funding for the Children’s Therapy Initiative, early intervention autism services, and external agencies that deliver specialized services. The division delivers the Employment and Income Assistance program for eligible Manitobans. EIA provides allowances for basic and essential living, shelter and health needs, as well as employment supports for people who are able to work. The Child and Family Services (CFS) program supports the welfare and safety of children and adolescents.

The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers).

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must provide and maintain a satisfactory Criminal Record Check (including Vulnerable Sector Search)
• Must provide and maintain a satisfactory Child Abuse Registry Check
• Must provide and maintain a satisfactory Adult Abuse Registry Check

Qualifications:
Essential:

• Experience providing administrative, secretarial and clerical support to all various levels of staff including at the senior or executive level
• Experience maintaining electronic and hardcopy filing and tracking systems
• Experience handling sensitive information and materials with a high level of professionalism, confidentiality and good judgement
• Ability to pay attention to detail and ensure accuracy when drafting, formatting, editing and proofing documents
• Ability to problem-solve a variety of situations where discretion and independent judgement is necessary Proven problem-solving skills with the ability to demonstrate discretion and independent judgement
• Excellent time management and organizational skills, including the ability to prioritize workloads, and manage concurrent assignments while meeting strict deadlines
• Ability to work independently with minimal supervision
• Strong interpersonal skills with the ability to facilitate working relationships with staff as well as the public
• Excellent written communication skills
• Excellent Effective verbal communication skills
• Experience working with MS Office Suite applications (Word, Excel, Powerpoint and Outlook) or similar software applications