Description:
Responsibilities:
Administrative Management
- Provides administrative support to the AVPI, maintaining strict confidentiality with respect to assigned tasks and projects, employing a high degree of discretion, tact, and judgement
- Keeps the AVPI informed of priorities and urgent matters as they arise and responds as appropriate
- Manages the AVPI’s calendar and prepares contextual materials
- Coordinates travel arrangements, completes travel and other expense claims, and manages the AVPI’s itineraries.
- Helps to ensure that the AVPI is appropriately prepared for meetings and interactions
- Organizes, interacts and executes human resources and staff relations activities on behalf of the Associate Director, International Operations
Office Operations
- Develops, implements and monitors office procedures, working with others in WI to ensure effective uptake and implementation
- Establishes and communicates an office culture, emphasizing collaboration and client service
- Manages physical assets, facilities and space allocations
- Monitors adherence to University policies, procedures and health and safety standards. Ensures that H&S records are maintained appropriately. Serves as WI’s Health and Safety Coordinator
- Establishes and oversees document management and records retention procedure ensuring appropriate due diligence, developing standard operating procedures and training staff on these procedures
- Recommends continuous process improvement in regards to the provision of services by WI
- Assists with business continuity planning activities for the office. Helps to develop appropriate procedures, ensures compliance with the procedures, works to ensure that equipment is maintained and available, staff are trained on procedures etc.