Description:
- Advises Department members of schedules, deadlines, and documents to be submitted to the Chair
- Manages confidential voting processes for selection of members to the Department’s elected committees for report to the Chair
- Provides support and assistance to new faculty and sessional instructors as required
- Ensures the operation of the committees (such as DACA, DTPC); serving as a resource to committees
- Manages the document submission process for certification, program proposals and surveys
- Prepares contracts for continuing faculty, temporary staff, sessional instructors and adjuncts
- Prepares and maintains minutes and agendas for department meetings; follows up on relevant business as required
- Manages department resources and facilities (space, equipment and furnishing purchases and maintenance, telephone maintenance)
- Establishes procedures for maintenance of departmental records, course evaluations and student advising
- Serves as a resource within the department for the interpretation of policies, guidelines and practices and provides leadership in the regular review and updating of departmental administrative policies and procedures
Financial planning and management
- Works in partnership with the Chair to develop budget priorities and strategies and process improvements
- Ensures funds are available to support the department’s operations and oversees monthly and causal payroll, expense and travel claims
- Monitors appropriate use of department accounts for accuracy and consistency with UW policies
- Completes purchase requisitions or uses the P-card as required for faculty and staff purchases
- Provides advice and reviews all department expenses: operating, faculty professional expenses, endowment, research expenses and casual payroll prior to Chair’s authorization
- Reconciles department expenditure, including P-card, on a monthly basis
- Liaises with the Office of Research for departmental activities; monitors expenditures and commitments on faculty research grants and projects under the framework of Research Financial Compliance
- Participates with Executive Officer and Financial Officer in developing more efficient approaches to budget management throughout the Faculty