Administrative Finance Clerk

Description:

• Generate, review, or amend financial documentation (invoices, miscellaneous requisitions, etc.), ensures appropriate approvals (i.e. goods and services and expense authority signatures), issues documents to parties such as the contractors or vendors.
• Review and verify invoices as well as other financial documents such as travel claims/vouchers/credit card purchases, personal reimbursements, and petty cash claims for accuracy and completeness (i.e. goods and services received signature; backup documents, correct rates, prices and charges, etc.), and makes changes as required. Code or check codes, obtain necessary signatures/approvals, and forward to the appropriate body for payment or reimbursement.
• Monitor expenditures against approved budget limits and provides financial information to the Managers and Director on year-to-date expenditures including commitments such as invoices and purchase orders; identify issues and advises the Manager of same; record and track month end accrual information from vendors for the department.
• Perform administrative duties such as responding to inquiries, screening incoming materials, sorting, prioritizing, logging, and distributing incoming/outgoing correspondence. Respond to financial queries and problems such as delayed or duplicate payments, rate changes and recording errors. Investigate issues, initiate corrective action and follow up.
• Provide financial support/reconciles accounts such as accounts payable, coding and processing business expense forms and invoices, issuing and reconciling purchase orders and card expenditures; check accuracy and completeness of financial documentation
• Facilitate effective triaging of correspondence, determination of appropriate action, and timely follow up as appropriate.
• Maintain office and department supplies according to pre-determined re-order levels and arrange for maintenance/repair of equipment.
• Produce reports, correspondence, presentation materials, spreadsheets, and memos. Maintain and update various computer databases.
• Generate standard and adhoc reports as required. Provide assistance in researching and compiling data for specialized reports or issues and/or creates spreadsheets to track data as required.
• Generate and complete procurement forms for supplies, services, and equipment for the department. Ensure appropriate approvals (e.g. goods and services and expense authority signatures), issue and/or directly submit via online ordering system.
• Perform other duties as assigned.